A direct payment may be made for University obligations for which little or no value can be added by processing the transaction through standard procurement procedures. The preferred method for processing such transactions is the University Procurement Card (P-Card).
Staff, Faculty and Students may be reimbursed for business related expenses. In addition to business travel and hospitality, they can also get reimbursed for business related purchases for their department or project. All reimbursements must be requested using the appropriate form: Travel Expense Claim, Hospitality Expenses Claim or the Business Expense (Non-Travel) Reimbursement Request Form. Employees may be reimbursed for goods up to $1,000 from any single vendor with proper approval from Department Head or authorized designee.
Federal, State, and Local regulations require regulatory agencies to periodically inspect businesses.
The types of inspections SFSU typically encounters fall into the following categories:
1. Permit compliance and/or renewal inspections (BAAQMD, CUPA, SFDPH)
2. Hazardous materials / hazardous waste storage inspections (CUPA, SFDPH)
3. Fire safety inspections (Cal-Fire, SFFD)
4. Occupational health & safety inspections (Cal/OSHA)
Inspectors may call ahead to make an appointment, or may show up unannounced.
Box at SF State is a cloud-based file sharing and storage service offered to SF State faculty, staff, students and community members to collaborate and share information anytime, anywhere, from almost any device.
SF State evaluated campus-wide cloud-based solutions for storage and selected Box. The evaluation included:
Cloud computing services are application and infrastructure resources that users access via the Internet. These services, contractually provided by companies such as Apple, Google, Microsoft, and Amazon, enable customers to leverage powerful computing resources that would otherwise be beyond their means to purchase and support. Cloud computing services provide services, platforms, and infrastructure to support a wide range of business activities.
User Practice for Securing Devices
Sensitive data (Levels 1 and 2) must not be accessed or stored from mobile devices unless:
1. there is a documented business need for the sensitive data to be accessed or stored by the mobile device,
2. effective security measures have been implemented to protect the data, and
In the case of storing confidential (Level 1) data:
3. an Associate Vice President, Dean, or equivalent University leadership and the campus Information Security Officer have provided approval.
This page serves as a location to list Practice Directives that are still in draft form and are under review. Feedback from stakeholders across campus is greatly appreciated. Please send your feedback to the Compliance & Policy Coordinator, Andrea Whipple-Samuel, at email@example.com, or feel free to log in and leave a comment below.
If you have been developing a Practice Directive and would like it to be made available to a wider audience for comment, please contact firstname.lastname@example.org for assistance.
Human Resources | Household Relocation Expense Allocation and Procedures
Information Technology Services | Password Practice Directive
- Per University Executive Directive 15-42 the following attire is the minimum required for entry into laboratories where hazardous materials are used or stored:• Knee length lab coats that cover the torso and arms• Socks and closed-toe and heel shoes with heels less than 2.5 inches high• Ankle-length pants or skirt• Safety glasses with permanent side shields or a uni-lens reaching to the side of eyes
The President may delegate executive management and administrative authority to the University's executive officers. The President's delegations of authority authorize his executive officers to act on behalf of the University and to bind the University within the scope of authority to a legally enforceable obligation. The President may condition, limit, or revoke any authorities so delegated at any time.
Executive Orders referenced in the Delegations can be accessed at http://www.calstate.edu/EO
Administration and Finance
Date Title Redelegated To June 23, 2015 Safety, Risk Management and Business Continuity Vice President & Chief Financial Officer, Admin & Finance November 9, 2017 Whistleblower and Whistleblower Retaliation Complaints Interim Director, Audit & Advisory Services / Interim Associate Vice President, Human Resources March 26, 2015 Designation of Chief Financial Officer Vice President & Chief Financial Officer, Admin & Finance January 9, 2015 Delegation of Authority as SF State Environment, Health, and Safety Officer Director of Environment, Health, and Safety April 17, 2014 SF State Human Resource Officer Senior Associate Vice President, Human Resources February 18, 2014 Appointment of Jay Orendorff to the Student Center Govering Board Executive Director, University Budget & Operations February 11,2014 Purchasing Associate Procurement Officer July 1, 2013 Contracts Vice President & Chief Financial Officer, Admin & Finance
This is the University Executive Directives website. University Executive Directives (UEDs) are guiding principles that express the institutional culture, goals, and philosophy of the University. UEDs promote consistency and operational efficiency, enhance our mission, and mitigate significant organizational risk. They are approved by the University President, are non-negotiable, and change infrequently.
Below you will find the most recent up to date University Executive Directives.
UED 89-13 [pdf] Time, Place, and Manner: Use of Buildings and Grounds (Amended 11/12/2017)
*For more information on retired UED's, please contact the Compliance & Policy Coordinator at email@example.com