Workstation Management


Administration & Finance


Information Technology Services

Contact Information: 

Chief Information Officer / Nish Malik / (415) 338-1133 /

Effective Date: 

Tuesday, September 4, 2018



The Workstation Management Practice Directive defines the maintenance and configuration requirements for the management of university and auxiliary-owned workstations. Common and high-risk workstation standards must be followed. Campus IT support providers must be able to track information technology assets and remediate endpoint vulnerabilities to manage risk.


Workstations: Refers to desktop, laptop (notebook), and devices running supported workstation operating systems including secondary or virtualized supported workstation operating systems. Any workstation on the campus network is in scope for compliance with this directive even if no longer in use for its intended purpose.
Common Workstations: Refers to the configuration and state of workstations as described in ICSUAM 8050.S01.
High-Risk Workstations: Refers to the configuration and state of workstations as described in ICSUAM 8050.S02.


 The Workstation Management Practice Directive covers all University-owned workstations used to access or store SF State data including Mac and Windows-based desktops and laptops. Workstation management may be conducted manually or using an automated tool according to timelines and criticalities established in workstation security guidelines. The following guidelines must be followed for workstation management:

Workstation Reporting
• Enable data gathering for hardware, operating system, applications and configuration running on workstations
• Follow active directory and DNS naming conventions to associate devices with user, location, and support area
• Track all devices storing confidential level 1 data
Patch Management
• Deploy operating system and application updates and patches to remediate vulnerabilities
Operating System Deployment
• Deploy operating systems that adhere to common or high-risk workstation standards
Application Deployment
• Install, un-install and configure applications
Data Security
• All non-public workstations must be encrypted
    o Computer lab workstations may be reviewed on a case-by-case based on usage
Configuration Management
• Minimum configuration settings must be included in all deployments
Workstation Management Tool Administration
• Workstation management tools must use the approved campus Active Directory service for authentication and authorization
• Hosting for tools used for the management of high-risk workstations must meet the requirements of a high-risk workstation
Decommissioning and Disposal
• Workstations no longer in use and ready for removal from the campus environment must follow secure e-waste and property control procedures


Responsibility for implementing this practice directive will rest with Information Technology (IT) units across campus. Submit any apparent violation to the appropriate administrative authority (vice president, dean, director, department, or program chair) or to Any exceptions to this practice directive must be documented using a risk assessment and approved by a Vice President, the Chief Information Officer and Information Security Officer.


Noncompliance with applicable policies and/or practices may result in suspension of network and systems access privileges. In addition, disciplinary action may be applicable under other University policies, guidelines, implementing procedures, or collective bargaining agreements.

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