Altering or Waiving Established HDCS Fees Practice


Administration & Finance


Housing, Dining & Conference Services

Contact Information: 

Director, Business Operations;

Effective Date: 

Tuesday, January 1, 2013

Revised Date: 

Tuesday, May 1, 2018



  1. To ensure appropriate approval, rationale, and documentation exists when established fees are waived or altered.
  2. To provide consistent credit formulas for different service deficiencies.
  3. To provide a consistent and expedicious process for applying client credits.
  4. To align HDCS practices with the results of the 2003 Fiscal Audit of [then] University Housing fees in regares to altering or waiving fees


Waiving department fees or providing credit to a client account is sometimes necessary when service or product from the department fall short of expectations.  This process should be used sparingly to ensure the client is made whole from the loss of expected product or service.