Policies

  • Mail Services

    This Practice Directive and any related procedures applies to all areas and members of the campus community.

     

    The Mail Service Center is responsible for processing all University mail. Mail Services provides delivery and pick-up of U.S. mail and intercampus mail for all University departments and auxiliary organizations of San Francisco State University. Additional services provided may include bulk mailings and specialty mailings including certified, insured, and/or overnight mail delivery. 

     

  • Reimbursement

    Staff, Faculty and Students may be reimbursed for business related expenses. In addition to business travel and hospitality, they can also get reimbursed for business related purchases for their department or project. All reimbursements must be requested using the appropriate form: Travel Expense Claim, Hospitality Expenses Claim or the Business Expense (Non-Travel) Reimbursement Request Form. Employees may be reimbursed for goods up to $1,000 from any single vendor with proper approval from Department Head or authorized designee. 

  • Regulatory Inspections

    Federal, State, and Local regulations require regulatory agencies to periodically inspect businesses.

    The types of inspections SFSU typically encounters fall into the following categories:

    1.       Permit compliance and/or renewal inspections (BAAQMD, CUPA, SFDPH)

    2.       Hazardous materials / hazardous waste storage inspections (CUPA, SFDPH)

    3.       Fire safety inspections (Cal-Fire, SFFD)

    4.       Occupational health & safety inspections (Cal/OSHA)

    Inspectors may call ahead to make an appointment, or may show up unannounced. 

  • Cloud Based Storage

    Purpose

    Box at SF State is a cloud-based file sharing and storage service offered to SF State faculty, staff, students and community members to collaborate and share information anytime, anywhere, from almost any device.

    SF State evaluated campus-wide cloud-based solutions for storage and selected Box. The evaluation included:

  • Cloud Computing

    Cloud computing services are application and infrastructure resources that users access via the Internet.  These services, contractually provided by companies such as Apple, Google, Microsoft, and Amazon, enable customers to leverage powerful computing resources that would otherwise be beyond their means to purchase and support. Cloud computing services provide services, platforms, and infrastructure to support a wide range of business activities.

  • Mobile Device

    User Practice for Securing Devices

    Sensitive data (Levels 1 and 2) must not be accessed or stored from mobile devices unless:

    1.       there is a documented business need for the sensitive data to be accessed or stored by the mobile device,

    2.       effective security measures have been implemented to protect the data, and

    In the case of storing confidential (Level 1) data:

    3.       an Associate Vice President, Dean, or equivalent University leadership and the campus Information Security Officer have provided approval.

  • Draft Practice Directives Under Review

    This page serves as a location to list Practice Directives that are still in draft form and are under review. Feedback from stakeholders across campus is greatly appreciated. Please send your feedback to the Compliance & Policy Coordinator, Andrea Whipple, at policies@sfsu.edu, or feel free to log in and leave a comment below.

    If you have been developing a Practice Directive and would like it to be made available to a wider audience for comment, please contact policies@sfsu.edu for assistance.

     

    Procurement  |  Digital Swap Shop Practice Directive

    Procurement  |  Procedure for Creating Internal Auctions on Public Surplus

     

    Procurement  |  Public Auction Practice Directive

    Procurement  |  Public Auction Procedure

  • Required Attire For Entry Into Laboratories Where Hazardous Materials Are Used or Stored

    Per University Executive Directive 15-42 the following attire is the minimum required for entry into laboratories where hazardous materials are used or stored:
    Knee length lab coats that cover the torso and arms
    Socks and closed-toe and heel shoes with heels less than 2.5 inches high
    Ankle-length pants or skirt
    Safety glasses with permanent side shields or a uni-lens reaching to the side of eyes