General Tabling Rules:
As part of Business Operations' Five Bold Steps, our team is dedicated to delivering consistent, actionable, transparent, and timely reporting. The goal of these reports is to provide meaningful metrics to the campus community on a monthly basis. For our most recent reports, please see below:
Spend Analysis Project Overview
Check out Business Operations' continuous improvement and spend analysis projects:
- Chemical Inventory
- Furniture, Office Supplies and Public Auction
- Go Paperless, Go Efficient
- IT Hardware
- IT Software
- SC Logic
To learn more about our Quality Assurance Process Improvement Program, view the Business Operations Continuous Improvement Slide Deck.
For more information, please visit the Business Operations webpage.
This Practice Directive and any related procedures applies to all areas and members of the campus community.
The Shipping & Receiving and Mail Service Center is responsible for processing all University mail and packages. Mail Services provides delivery and pick-up of U.S. mail and intercampus mail for all University departments and auxiliary organizations of San Francisco State University. Additional services provided may include bulk mailings and specialty mailings including certified, insured, and/or overnight mail delivery.
Immediate Appropriate Administrator-- A supervisor or manager, who is classified as an MPP, to whom the employee is normally accountable who serves as the first level reviewing officer.
President - President of the University or his/her designee.
Days - Shall mean calendar days, except as provided in Section
A direct payment may be made for University obligations for which little or no value can be added by processing the transaction through standard procurement procedures. The preferred method for processing such transactions is the University Procurement Card (P-Card).
Staff, Faculty and Students may be reimbursed for business related expenses. In addition to business travel and hospitality, they can also get reimbursed for business related purchases for their department or project. All reimbursements must be requested using the appropriate form: Travel Expense Claim, Hospitality Expenses Claim or the Business Expense (Non-Travel) Reimbursement Request Form. Employees may be reimbursed for goods up to $1,000 from any single vendor with proper approval from Department Head or authorized designee.
Federal, State, and Local regulations require regulatory agencies to periodically inspect businesses.
The types of inspections SFSU typically encounters fall into the following categories:
1. Permit compliance and/or renewal inspections (BAAQMD, CUPA, SFDPH)
2. Hazardous materials / hazardous waste storage inspections (CUPA, SFDPH)
3. Fire safety inspections (Cal-Fire, SFFD)
4. Occupational health & safety inspections (Cal/OSHA)
Inspectors may call ahead to make an appointment, or may show up unannounced.
Box at SF State is a cloud-based file sharing and storage service offered to SF State faculty, staff, students and community members to collaborate and share information anytime, anywhere, from almost any device.
SF State evaluated campus-wide cloud-based solutions for storage and selected Box. The evaluation included:
Cloud computing services are application and infrastructure resources that users access via the Internet. These services, contractually provided by companies such as Apple, Google, Microsoft, and Amazon, enable customers to leverage powerful computing resources that would otherwise be beyond their means to purchase and support. Cloud computing services provide services, platforms, and infrastructure to support a wide range of business activities.
User Practice for Securing Devices
Sensitive data (Levels 1 and 2) must not be accessed or stored from mobile devices unless:
1. there is a documented business need for the sensitive data to be accessed or stored by the mobile device,
2. effective security measures have been implemented to protect the data, and
In the case of storing confidential (Level 1) data:
3. an Associate Vice President, Dean, or equivalent University leadership and the campus Information Security Officer have provided approval.