University Tabling Practice Directive

Division: 

Administration & Finance

Department: 

Enterprise Risk Management

Contact Information: 

Risk Manager / Michael Beatty / (415) 338-1124 / mbeatty@sfsu.edu

Effective Date: 

Monday, January 1, 2018

Authority: 


Objective: 

This Practice Directive outlines the requirements by which all tabling activities on Campus must abide by.


Statement: 

General Tabling Rules: 

  • The tabling entity must be able to show a valid tabling permit at all times while tabling on SF State property.
  • Tabling is permitted Monday - Friday between 8 AM and 6 PM when Fall and Spring semester classes are in session.
  • Tabling and outdoor events are not permitted during dead week (the last full week of classes each semester), finals week, summer, winter, and spring breaks. If the University is closed for any reason, tabling/outdoor events are also cancelled/not permitted.
  • Fines may be incurred for damaged SF State and/or Associated Students property used during outdoor events. The student officer/department/organization representative filling out the permit is responsible for informing the organization/department of the relevant University policies and procedures, including Executive Directive #89-13. All tables and chairs must be placed on the cement sidewalks, not on the grass areas.
  • Table spaces are very specific and take into account ADA and fire lane access—tabling may only occur in spots designated for this use.
  • Tabling permits are issued one week at a time. Designated tabling spaces are assigned in the order they are requested. Permit requests must be submitted at least 10 business days prior to first tabling day.

 

Recognized Student Organizations:

  • The student organization wishing to table must be recognized by Student Activities and Events under Student Affairs and Enrollment Management and listed on the approved List of Recognized Student Organizations.
  • If food of any kind is to be served, the student organization will need to apply for a food permit (found in the OrgSync portal.)

Failure to abide by Student Activities and Events policies will result in the following consequence(s):

  • First Infraction: A warning will be issued in person and via-email regarding the infraction.
  • Second Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing the specific violations.
  • Third Infraction: An official sanction will be emailed to the President, Treasurer and Advisor citing specific violations. If the infraction is severe enough, the student organization will not be permitted to table for the rest of the semester.
  • Student Activities and Events reserves the right to suspend tabling and equipment loans at any time.

 

Vendor Program (Off-Campus For-Profit Entities):

  • Student organizations may conduct vendor sponsored fundraising activities on campus, in designated areas on Centennial Walkway, during the fall and spring semesters. All fundraising activities shall be subject to the provisions of this policy and University Executive Directive #89-13.
  • Registered Student Organizations that wish to sponsor a vendor should visit the Student Activities & Events website to learn more about the Vendor Program.

  • Vendors that wish to apply for authorization to sell products or services on Campus must:

  1. Contact the Vendor Program Coordinator in Student Activities & Events
  2. Contact and discuss sponsorship with assigned student organization
  3. Complete the Vendor Interest Form and a Vendor Hold Harmless Agreement Form a minimum of seven days in advance.
  4. The Vendor Program Coordinator will be in contact within 5 business days to provide the final steps and any additional information

 

Recognized Non-Profit Organizations (or other third-party entities):

  • These groups must request tabling space through the Office of Enterprise Risk Management (ERM). An appointed representative must complete the Departmental Tabling Permit form on www.erm.sfsu.edu.
  • If approved, ERM will issue an electronic tabling permit. This permit must be available for review at the physical location at all times while tabling. 
  • These groups must supply their own equipment for tabling.
  • All activities will be subject to the provisions of this Practice Directive and University Executive Directive #89-13.
  • Failure to abide by the University Executive Directive #89-13 will result in suspension or revocation of tabling privileges.

 

Off-Campus Third-Party Organizations:

  • These groups must request tabling space through the Office of Enterprise Risk Management (ERM). An appointed representative must complete the Non-Profit Tabling Permit form on www.erm.sfsu.edu.
  • I If approved, ERM will issue an electronic tabling permit. This permit must be available for review at the physical location at all times while tabling. 
  • These groups must supply their own equipment for tabling.
  • All activities will be subject to the provisions of this Practice Directive and University Executive Directive #89-13.
  • Failure to abide by this Practice Directive or University Executive Directive #89-13 will result in suspension or revocation of tabling privileges.

 

 

For Questions/Addtional Information About: 

Vendor program: contact Monolito Twyman at monolito@sfsu.edu or 415.405.4026

Student Organizations, Departments, or Class/Student projets: contact Lawerence Birello

lbirello@sfsu.edu or 415.405.3978

Other Entities: contact Enterprise Risk Management at riskmanagement@sfsu.edu or 415.338.2565

 

Searchable Words:

Tabling, vendors, selling on campus