Secure E-Waste and Paper Disposal

Division: 

Administration & Finance

Department: 

Information Technology Services

Contact Information: 

Nish Malik / Associate Vice President and Chief Information Officer, Information Technology Services / (415) 405-4105 / nish@sfsu.edu

Effective Date: 

Friday, August 5, 2011

Authority: 


Objective: 

The purpose of this Practice Directive is to outline and define SF State's campus-wide Secure E-waste and Paper Disposal Program that is designed to protect the security of campus information assets.


Statement: 

SF State's campus-wide Secure E-waste and Paper Disposal Program is designed to protect the security of campus information assets and to save money. The policies below are effective immediately:

  • All e-waste (electronic media, computers, monitors, PDAs, phones, etc.) must be disposed of according to the campus procedures outlined below.
  • A Property Survey Request Form must be completed, regardless of the original purchase price or salvage value of the device, for any e-waste device capable of storing information after its power has  been removed. 
  • All paper containing sensitive information must be discarded in secure disposal bins.  Personal office shredders are not recommended because shredded paper does not get recycled.

Secure E-Waste Destruction, Recycling, and Resale

Sustainable SF State now owns the Secure E-Waste Program. Please visit  E-waste Q & A for complete details of the new program. 

Secure Paper Shredding and Recycling

SF State has a campus-wide contract with Citywide Fibers for secure paper disposal. All paper containing sensitive information must be discarded in the locked blue bins provided by Citywide Fibers and the bins must be placed in a staffed office or otherwise secured. The Citywide service should be used instead of personal office shredders wherever possible, as waste from personal shredders is not recycled. 

Paper Shredding Q & A

Record Retention and Disposition

Q: What are Executive Order 1031 requirements regarding the destruction of records according to a formal schedule?